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The Value of Event Planning With Membership Management Software

The Value of Membership Management Software on Events Management in Nonprofits

Nonprofits have the best of both worlds, according to TheMuse, They’re changing the world in bold, interesting, and inspiring ways, and they’re also amazing places to work, full of passion, smart people, and even cool perks.” Even so, non-profits need good business tools to do these bold, interesting and amazing things, especially in the area of event planning. In this article, I discuss how membership management software can make a difference in how your nonprofit manages events.

How Membership Management Software can Enhance Event Management

Non-profit events, which can range from fundraising, seminars, trade shows to membership drives, are about building relationships with your non-profit and its cause. More important than the money raised or the number of people involved is the fact that well-planned and successful events can lead to long-term awareness and loyalty to your non-profit. While major events can raise significant revenue and recognition for non-profit organizations, these events require careful planning and preparation.

The Task of Events Required in Membership Management Software 

The actual event is the tip of the proverbial iceberg, meetings involve calendaring, to-do lists entail creation, assignment, and dissemination, registration information requires capturing, confirmations necessitate sending and follow-up surveys need reviewing.   Using membership management software, automating your event from beginning idea, through last-minute changes and future event timelines, allows everyone involved to stay on top of the important events that keep your non-profit in business and working smoothly.  An event management module in your non-profit membership management software is advantageous in more ways than one.

The Benefits of Events Management Within Your AMS 

  1. Guest Registration and Data – manual registrations require staff time that might be better used elsewhere. Guest lists are complete and names are not duplicated, payments are processed securely and accounted for, rosters and name badges are easily drawn up, the list goes on and on, plus the data is all at your fingertips, not on several spreadsheets.

  2. Manage Volunteers and Employees – collaboration is paramount in successful event planning. You need to be able to take advantage of people’s strengths, disseminate to-do lists and calendar timelines, making sure that everyone has access to the information they need and in a timely manner.

  3. Track Vendors, Meeting Space, and Requirements – Do you need a projector in the room? How many chairs and microphones are required? Are there several exhibitors that need space? All the data regarding these requirements can be easily accessed with an events module of your non-profit membership management software.

At SmartThoughts, we realize that one size does not fit all. And, while not every nonprofit is the same, many require the need to manage events. The question seems to be, “Can we satisfy our needs with just Membership Management Software“? Or, “Do we need a best of breed Event Management Software solution”?

And, the answer is,”It Depends”. However, with a little time we can advise you about the benefits of each approach and help find the software best suited to your non-profit needs. “Software should not be like buying a box of chocolates,”  so if you are overwhelmed with the choices available or simply need an objective opinion, contact us. We are here to help you find the exact software for your exact situation.

Until next time, keep SmartThoughts in mind.

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